To Be Process
When designing and implementing the improved processes in this phase, it is necessary to identify opportunities for improvements in the previous phase. The analysis of the business processes carried out in the previous stages will have identified several ways in which the overall process can be made more effective and efficient. Some of these may involve policy changes but most will involve streamlining procedures, removing duplication of information collection and replacing paper-based systems by e-business procedures. Business Process modelling can be used to design an improved system and support its implementation. This is illustrated by the example of the To-Be process for the arrival of a vessel in port. This modelling exercise needs tools to make sure that the results describe the envisioned solution in a consistent and standardized way. Furthermore the whole process of BPA may be supported by “framework” tools which support every step during the analysis. The goal is that the results of the BPA project can be implemented or integrated with existing systems as seamlessly as possible.
Identifying Trade Facilitation Measures
The UN has developed an aligned series of trade documents and a “UN Layout Key“. UN/CEFACT has developed EDI messages and XML schemas and a core component directory that can provide some of these components as well as implementation guides. The UN/CEFACT Modeling Methodology (UMM) may be used to specify the improved system. The relevant parts of the Buy-Ship-Pay model, developed using UMM, may be used as a template for specifying and modelling the “To Be”-solution.
Deliverables and comments regarding the “Designing and implementing the improved (To-Be) processes” phase
| Deliverables | Do’s | Don’ts |
| Diagrams of “To-Be” processes * Process, Use-Case, and Activity Diagrams * Process and Use-Case descriptions * Data models can be included the aligned data and workflow | Consult with relevant stakeholders to find the limitation of what can and cannot be done for process improvement recommendations. | Do not assume that all proposed recommendations can be implemented. |
| Final report with recommendations for process simplification which may include diagrams of “To-Be” business processes | Listen to the reasons why a particular procedural requirement or documentary requirement is necessary. |
Refer to the Process Analysis Methodology to learn more about the overall BPA process and responsibilities for roles in each phase.
