BPA example

The following illustrations provide examples of deliverables from three stages of the Business Process Analysis (BPA). A fully worked example based on analysis of the export of jasmine rice from Thailand to the United States may be found in the annex to the Business Process Analysis Guide to Simplify Trade Procedures published by UN/ESCAP.

Determining the Scope of the Project

A reference model may be used to help define the scope of a trade facilitation project. The business processes and the parties involved in those processes identified within a reference model may be as shown in the tables below. These tables are parts of the BUY-SHIP-PAY model and the Ports model and the X s indicate which parties are involved in which processes. The scope of a trade facilitation project is likely to be only part of the full reference model. It may concern export processes, regulatory authorities and their trade contacts, air transport, port processes, etc. The area of relevance to a particular project may be highlighted in the tables as shown and can help to define the boundaries for any project. (The full set of processes and parties involved can be found in the models themselves and these tables represent only a limited set for illustrative purposes.)

BUY-SHIP-PAY PARTIES' PROCESSES	Supplier or Exporter or Consignor or Agent	Customer or Importer or Consignee or Agent	Transport Services Supplier (Export)	Transport Services Supplier (Import)	Customs & Other Authorities (Export)	Customs & Other Authorities (Import)	Supplier's Bank	Customer's Bank
Quotation	X	X
Contract	X	X
Order	X	X
Advise Despatch	X	X
Advise Delivery	X	X
Book Transport (Export)	X		X
Book Transport (Import)		x		x
Issue Shipping Information	x		x
Provide Status Reports	x	x	x	x
Deliver Goods	x	x		x
Obtain (Export) Licence	x				x
Declare Goods Export		x	x
Declare Cargo Export			x		x
Clear Goods Export	x		x		x
Declare Cargo Import				x		x
Clear Goods Import		x		x		x
Provide Invoice	x	x
Advise Remittance	x	x
Execute Payment	x	x					x	x
ETC.

Logistics Process in the Port (based on the Port of Melbourne model)
Process	Business ....................... Parties Involved	Exporter	Shipping	Transport	Transport	1-Stop	Stevedore Container		AGIS	CUSTOMS
Area	Process	FreightFW	Agent	Provider	Vehicle			Park
Prepare Export	ServiceContainer		X					X
	ArrangeShippingService	X	X					X
	FinaliseShippingService		X			X	X
	BookTransportProvider	X		X
	PickupTrailerfromYard	X	X	X			X	X
	TransportContaineToExporter	X		X	X
	DeliverContainer	X	X	X	X
	LoadContainer	X
	ObtainCertificate of Origin	X
	CustomsClearance (AQIS reqd)	X							X	X
	ObtainExportClearance(AQISnot req)									X
	ProvideExportStats									X
Oubound Land	ArrangeLandTransportToPort	X		X
	ObtainStevedorClearanceforTransportToPort					X	X			X
	ArrangeVehicleBookingSlotAtPort			X		X
	PickupContainer	X		X	X
	TransportTo Port	X		X	X
	DeliverContainerToPort	X		X	X		X
	PerformOutboundRegulatoryServices	X					X			X
	LoadShip		X				X
	IssueBillofLaiding	X
Outbound Maritime	AdviseShip'sDeparture		X
	ArrangeMaritimeServices		X
	DespatchShip	X	X							X

As-Is and To-Be Examples - Arrival of Vessel in Port

The example of a vessel entering port is based on a material presented by Dr Somnuk Kertho, Kasetsart University, Thailand at a UNESCAP-UNECE seminar on Single Window and Data Harmonization.

It provides a simple illustration of an As-Is process based on separate paper communication to three parties in the port, and the To-Be process using electronic communication through a Single Window infrastructure and a harmonized data format.

As-Is Process - Vessel Entering Port

Figure: the "As-Is" process

To-Be Process - Vessel Entering Port

Figure: the "To-Be" process